1. Shift Handoff Note (SBAR Format)
The SBAR format (Situation, Background, Assessment, Recommendation) is the standard for safe patient handoffs. Use this prompt to generate a structured, concise note your colleague can act on immediately.
Copy-paste prompt
Write a shift handoff note in SBAR format for the following patient: Situation: [patient name/room, current concern or reason for flag — e.g. "62-year-old male, Room 14B, elevated BP and new complaint of chest tightness over the past 2 hours"] Background: [relevant medical history, current diagnoses, medications — e.g. "Hx of hypertension, T2DM, currently on metoprolol and metformin. Admitted 2 days ago for pneumonia."] Assessment: [your clinical impression — e.g. "BP 158/96, HR 88, O2 sat 97%. No EKG changes noted. Patient anxious but cooperative."] Recommendation: [what the incoming nurse or provider should do — e.g. "Monitor BP q1h, notify MD if systolic >165 or if chest pain increases. Patient scheduled for morning chest X-ray."] Write the note in clean SBAR sections, clinical but readable. Keep each section to 2–4 sentences. Use the third person ("The patient...").
2. Patient Education Handout
When a patient is discharged or starting a new treatment, clear written instructions reduce readmissions and improve adherence. This prompt generates plain-language education material at a 6th–8th grade reading level.
Copy-paste prompt
Write a patient education handout for the following situation: Diagnosis/Topic: [e.g. "Type 2 diabetes management" / "post-op wound care" / "new blood pressure medication"] Key points to cover: [list 3–5 things the patient needs to know — e.g. "1. When to take medication. 2. Foods to avoid. 3. Warning signs to call the doctor. 4. How to check blood sugar at home."] Patient profile: [age, any literacy or language considerations — e.g. "68-year-old, English-speaking, limited health literacy"] Format the handout with: - A short, friendly headline - Numbered instructions in plain language (no jargon) - A bold "Call your doctor if..." warning section - A short encouraging close Keep the reading level at 6th–8th grade. Avoid medical abbreviations.
3. Referral or Care Coordination Letter
Coordinating care between providers means writing referral letters that are accurate, complete, and fast to produce. This prompt drafts a professional referral letter ready for your signature.
Copy-paste prompt
Write a referral letter from a [your specialty/role — e.g. "primary care nurse practitioner"] to a [receiving provider — e.g. "cardiologist / physical therapist / mental health counselor"]. Patient: [age, sex, relevant background — e.g. "54-year-old female, hx of CAD, presenting with increased exertional dyspnea over 3 weeks"] Reason for referral: [clinical concern — e.g. "Rule out worsening heart failure; ECHO and stress test recommended"] Current medications: [list key meds relevant to the referral] Recent relevant findings: [labs, vitals, imaging results — e.g. "BNP 380, most recent echo 18 months ago showed EF 45%"] Urgency: [routine / urgent / ASAP] Format as a professional letter with: date line, greeting, clinical summary paragraph, specific ask, current med list, contact information placeholder, and closing. Keep it under 250 words.
Nexus Vault
Need more than the free prompts?
Get 200 business prompts, instant download, and no subscription.
4. Documenting a Difficult Conversation
After delivering difficult news or navigating a conflict with a patient or family member, accurate documentation protects the patient and the care team. This prompt helps you write a clear, objective note.
Copy-paste prompt
Write a clinical documentation note summarizing a difficult conversation with a patient or family member. Conversation type: [e.g. "goals of care discussion" / "patient refusing treatment" / "family concern about care plan" / "end-of-life discussion"] Participants present: [e.g. "patient, patient's daughter, attending physician, bedside nurse"] Key points discussed: [bullet the main topics covered — e.g. "DNR status explained, patient expressed wish to avoid aggressive intervention, family asked about hospice options"] Patient/family response: [e.g. "Patient calm and lucid, confirmed understanding. Daughter tearful but agreed to follow patient's wishes."] Next steps agreed upon: [e.g. "DNR order to be placed by attending. Palliative care consult ordered. Follow-up family meeting scheduled for tomorrow."] Write in clinical, third-person, objective language. Note the time and who was present. Avoid emotional or subjective commentary. Length: 100–150 words.
5. Staff Communication or Incident Summary Email
Whether you’re flagging a near-miss, summarizing an incident for the charge nurse, or communicating a workflow issue to your team, clear written communication is essential. Use this prompt to draft a concise, professional internal message.
Copy-paste prompt
Write an internal staff communication email for the following situation: Type: [e.g. "near-miss incident report" / "workflow issue flag" / "equipment problem" / "staffing concern" / "policy clarification request"] What happened: [brief factual description — e.g. "Medication nearly administered to wrong patient due to similar room numbers; caught by bedside nurse before administration"] When it occurred: [date/time/shift] Who was involved: [roles only, no names — e.g. "bedside nurse, charge nurse, pharmacy"] What was done immediately: [e.g. "Incident stopped, correct patient confirmed, charge nurse notified, incident report filed"] Recommended next step or ask: [e.g. "Request that room 14A and 14B labels be updated with larger, high-contrast identifiers"] Write in a professional, non-accusatory tone. Be factual and specific. Use clear subject line, brief body paragraphs, and a clear ask or recommended action at the end.